8500 - Student Records

Adopted
2/4/74

Revised
5/3/76
5/16/77
8/17/81
7/12/94
8/18/98
5/21/02

As required by law, the district shall maintain those student records necessary for the educational guidance and/or welfare of students, and for the orderly and efficient operation of schools. Information related to individual students shall be treated in a confidential and professional manner. Student records are the property of the District but shall be available in an orderly and timely manner to eligible students and parents. A parent or eligible student may challenge any information in a student record believed inaccurate, misleading, or in violation of the privacy rights of the student.

Student records shall be forwarded to other school agencies upon request. Unless federal law authorizes disclosure without consent, student or parental consent shall be required before the District releases student records other than to a school official as defined in district procedures.

A grades report, transcript, or diploma shall not be released until a student has made restitution for damages assessed as a result of losing or damaging school materials or equipment. If a student has transferred to another school district that has requested the student's records, but the student has an outstanding fee or fine, only records pertaining to the student's academic performance, special placement, immunization history and discipline actions shall be sent to the enrolling school. The content of those records shall be communicated to the enrolling district within two school days and copies of the records shall be sent as soon as possible. The official transcript will not be released until the outstanding fee or fine is discharged. The enrolling school shall be notified that the official transcript is being withheld due to an unpaid fee or fine.

The superintendent or designee shall establish procedures governing the content, management, and control of student records.


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