4200 - Standard Equipment Lists for Schools and Departments


It is the policy of Edmonds School District to establish lists of standard equipment for use by schools and departments. The standard listings of equipment items which have been established as necessary to carry out the district's programs shall be recorded on Form B-16.

The purpose of standard equipment lists are to:

  1. Assist in sound budgeting based upon established needs and costs;
  2. Provide the basic equipment items for schools and departments when they are needed;
  3. Permit changes of district equipment standards on a sound and organized basis;
  4. Assist the district in maintaining proper inventory levels in school buildings and departments;
  5. Provide for continuity of common inventory items in schools and departments which will adapt to district-wide programs, student population shifts and staffing level changes;
  6. Assist in obtaining the lowest prices possible through organized purchasing;
  7. Reduce duplication of administrative effort.

The revision of a standard B-16 listing may take place in the following ways:

  1. Prior to the purchase of equipment for a new school or department: Each standard B-16 listing shall be reviewed with the assistant superintendents, principals, coordinators, supervisors, or other staff members representing the area involved in order to determine whether existing standards should remain the same, or be revised.
  2. During any fiscal year, and particularly prior to the scheduled annual general fund equipment purchasing: Recommendations for change may be initiated by principals, coordinators, supervisors, or other staff members representing the various standard B-16 areas (i.e., furniture, audio-visual, physical education, music, science, etc.).

A B-16 revision may involve upgrading or reduction of specification standards, a change in quantity, and/or the addition or elimination of items. Once a B-16 has been officially revised it is the district's goal to bring existing schools in line with the new standards as soon as it is practical to do so. Whenever possible, the timing of a B-16 upgrading should be considered in terms of the normal equipment replacement schedules, trade-in value, and district priorities. In some instances, standard B-16 items may be permitted to vary slightly from school to school, or department because of building design.

It shall be the responsibility of the director of business services with the assistance of the purchasing services manager, to manage and maintain the standard B-16 equipment program for the district.

Equipment in addition to that established on the district's standard B-16 listings may be purchased by schools, programs, and departments within their budget limitations.

The inventory, transfer, and disposal of all equipment shall be coordinated through the purchasing office.

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