7338 R1 - Online Learning Procedures



Online Courses: An “online course” or "grade level coursework," means a course in which more than half of the content is delivered online and more than half of the instruction is delivered online by a teacher from a different location than that of the student.A certificated teacher has the primary responsibility for the student's instructional interaction and students have access to the teacher synchronously and/or asynchronously.

Online School Program: “Online school program” is delivered by a school district or cooperative of school districts, and offers a sequential set of online courses or grade-level coursework throughout the school year in a manner that could provide a full-time basic education program if so desired by the student.The student may enroll as a part-time or full-time student.

The Edmonds eLearning program is offered to Edmonds School District students through the Edmonds eLearning Academy.The program is an option for students who wish to take some or all of their classes online while still enrolled in the Edmonds School District. As such, it is a program of choice for students. Students apply to the program, similar to the process of applying to Scriber Lake High School.

Students may continue their enrollment in the program as long as they successfully earn credit and maintain good standing in the program. A series of interventions for students who do not earn credit at the expected rate or fail to maintain acceptable academic standing is outlined in the Student Manual and reviewed with all students and parent/guardians at the registration meeting prior to enrolling in the program. Student who do not earn credit at an acceptable rate or fail to maintain the required academic standing may be withdrawn from the Edmonds eLearning Academy.

A student’s academic standing is determined by the rate at which they complete their assigned classes. The school uses a Green, Yellow, Red status indicator. Green indicates the student is completing his/her assigned courses at an acceptable rate. Yellow indicates the student is falling behind in work completed and needs to increase time spent in his/her online classes. Red indicates the student is in danger of not completing his/her courses for credit and triggers an intervention by the eLearning staff. The interventions are detailed in the Student Manual.

Online Learning Support Team:

District/school staff:

Administrator: The Edmonds eLearnaing Academy Manager

Managerand Technical Support:The Edmonds eLearning Academy Manager

Counseling Support: The Edmonds eLearning Academy Counselor(s)

Registrar: The Edmonds eLearning Academy Registrar

Local Student Contact and Support: Counselors at each comprehensive high school

Instruction: TheEdmonds eLearning Academy Certificated Instructors

1.Student Access to Online Courses and Online School Programs: The district will facilitate access to the following types of online learning opportunities

a)Online courses:

- District related and taught online courses;

-District taught online courses created by a third party contracted provider; and

- Some courses created and taught online by OSPI-approved online providers.

b)Online school programs:

- Districted created and taught online school programs;

- District sponsored programs created and taught by OSPI-approved online providers

- District sponsored programs created by third party course providers and taught by district teachers;

- Out-of-district online school programs accessed through an interdistrict transfer

2.Types of Online courses: The district will facilitate access to the following types of online courses:

· Credit recovery courses allowing students to make up failed credits needed for graduation

· Advanced Placement Courses

· World Language Courses

· Courses which may already be offered in the student's school but are inaccessible to the student due to scheduling or other factors.

· Courses not available in the student's school that meet four year college entrance requirements

· Elective and Career Technical Education courses

· Standard level courses meeting high school graduation requirements

· High School level course work

· A course from a provider that is not approved by OSPI that meets the criteria for district use.

· Courses that are NCAA certified

3.Student Eligibility Criteria: The district will facilitate access to online learning courses and programs for students enrolled in 9-2th grades (limited enrollment based upon school referral for 7th and 8th grade students). Students taking an online course or participating in a district-created online school program must adhere to the following criteria.

a)Have completed any required prerequisites and provide teacher/counselor recommendations to confirm that he/she possesses the academic level needed to function effectively in an online learning environment.

b)Comply with existing district policies for registering/enrolling in a course or district program;

· Complete online application

· Complete a face to face orientation

· Complete an online orientation

· Read and accept the expectations of eLearning

c)Students interested in attending an online school program in another district must following the interdistrict transfer procedures in Policy 8520Admission of Nonresident Students and Inter-district Transfers prior to entering that program.

4.Supporting Student Success: The district will provide the following support to students to help ensure a successful online experience.

a)Allonline students will receive assistance from the local online learning support team in addition to support from their "home school" counselor.

b)The academy staff will advise students in selecting and registering for online learning options to which the district facilitates access.

c)The local advisor or academy coordinator will have regular contact via email, face to face meetings or other means with online students to ensure they are connecting to the online coursework, the online teacher, and are making satisfactory progress in their online coursework.

d)Online instructors will meet regularly to staff students and discuss students in need of additional support or modifications to their online program.

e)The Edmonds School District will offer access to online computers in a lab setting outside the school day.


a)Courses offered to students for which the district claims state education funding or that are included as part of the regular school day will be paid for by the school district. Students/families may be responsible for fees as specific by the district fee schedule.

b)Courses offered to students for which the district claims no state education funding and that are not included as part of the regular school day will be the responsibility of students/families. Students/families may also be responsible for fees as specified by the district fee schedule.

6.Granting of High School Credit for Online Courses

a)School districts will award credit and grades for online high school courses successfully completed by a student that meet the school district's graduation requirements and are provided by an OSPI approved online provider. Credit for online courses will be granted in the same manner as other course offerings in the district.

b)Currently enrolled students must notify the district prior to enrolling in an online course provided outside of the district. The student and/or parent will be informed, in writing, whether or not the course is eligible for academic credit from the district.

c)For students transferring credit from online coursesor programs taken while enrolled outsideof the district, credit will be granted according to the district transfer credit Policy 7510 Graduation Requirementsand Procedure 7510 R1 Implementation of Credit Requirements

d)For eligible courses, if course credit is earned, the course will be recorded on the transcript using the standardized identifier for online courses provided in the Comprehensive Education Data Research System (CEDARS).

7. Prior to enrollment, students and/or parents will be informed in writing whether a course is eligible for academic credit.

Information to Students and Parents or Guardians

a) The district will use a variety of methods to provide information to parents/guardians and students regarding online learning opportunities.

b) Information will be provided through the district web page, counseling office brochures, newsletters, the student handbook and other appropriate district communication resources.

c) Information provided will include descriptions of online courses or online school programs, enrollment information, potential fees, a description of credit awarded for courses, student eligibility requirements, methods the district will use to support student success.

Criteria for District Use of Non-OSPI Approved Online Providers

a) The district may offer courses to students from providers not on the OSPI approved list only after ensuring that they meet the criteria for district use of non-approved providers as posted on the OSPI website.

b) The district will ensure proper documentation when using non-approved online providers.

8. Student Responsibilities

a) Adhere to the district’s code of conduct for academic integrity;

b) Comply with course/program participation and completion requirements;

c) Maintain high academic involvement;

d) Notify the district if participation in an online course/program ceases or changes;

e) Maintain agreed upon levels and kind of communication with the local advisor throughout the term of the online course; and

f) Participate in an online course/program orientation.

9. Parent or Guardian Responsibilities

a) Parents or guardians are responsible for costs/fees as outline above in the Costs/Fees section;

b) Parents or guardian are responsible for seeing appropriate technology – per district recommendations – for student participation in coursework outside of the school day or designated online learning period;

c) Parents or guardians are responsible for monitoring their student’s time and work online and reviewing the weekly progress reports emailed to them from the eLearning system.

10. District Responsibilities

a) Inform parents/guardians prior to student enrollment in any online course or program;

b) Inform staff, parents/guardians and students of the online courses and programs available to them;

c) Inform staff, parents/guardians and students of the online course/online school program prerequisites, technology requirements, course outlines, syllabi and possible fees;

d) Provide online students who remain enrolled in the district and who participate in the online course or program during the school day with computing hardware and connectivity required for participation in the online course or online school program;

e) Inform staff, parents/guardians and students of how to seek and access technology resources and technological requirements beyond the school day;

f) Provide online students with an online learning support team;

g) Ensure communication between the student’s local advisor and parent/guardian;

h) Ensure online courses are appropriately identified with CEDARS coding; and

i) The district will inform students and their parent/guardian of rescheduling options or grade impacts in the event a student withdraws from an online course or online school program prior to completion.

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