6265 - Personnel Records



Human Resources

Personnel Files and Confidential Personnel Information

The Edmonds School District will organize, compile, and maintain personnel records and files for each employee, which will be kept in the Human Resources division, and shall be managed by the Superintendent or designee. The Edmonds School District employee shall be permitted, during normal District business hours, to review the contents of his/her personnel file in the presence of an employee designated by the district.

The district will release information contained in an employee’s personnel file only when required by law to do so.

The district will maintain files separate from the personnel file for confidential personnel information, such as a file for personal medical information, and a file for criminal history background checks.

Supervisors may maintain an information file for employees under their supervision.

Cross Reference:

Procedure 6265 R1

Personnel Files

Legal References:

RCW 28A.405.250

Certificated employees, applicants for certificated position, not to be discriminated against – Right to inspect personnel file

RCW 42.56.210(1)(b)

Certain personal and other records exempt

RCW 49.12.240

Employee inspection of personnel file

RCW 49.12.250

Employee inspection of personnel file – Erroneous or disputed information

RCW 49.12.260

Employee inspection of personnel file - Limitations

RCW 43.43.834

Background checks by business, organization, or insurance company – Limitations – Civil liability

29 C.F.R. §1630.14

Medical examinations and inquiries specifically permitted

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