Instructions for hauling requests

Edmonds School District Warehouse

Instructions for Hauling Orders: Form B-160 & Form B-171

Requests for hauling are to be used when requesting the Warehouse to perform a hauling task. This form should be used when the quantity of material exceeds what can prudently be moved on the mail run, or is of a nature that would require closer accountability. Hauling requests should be sent directly to the Warehouse through the inter-school mail system. Please allow 5 business days for your order to be completed.

Use form # B-160 for non bar-coded items, and form # B-171 for items with a bar-code.

Hauling Requests Form B-160 (for non bar-coded items)

Complete all sections.
Provide detailed descriptions of items (include dimensions if possible)
Note: Delivery times are 6:30 a.m. - 2:00 p.m.
If a specific time is necessary, please state on hauling order.
Always provide name and number of a contact person.
Make sure all items are listed on hauling order.
Ensure all items are staged and marked clearly for drivers. (attach copy of B-160 to items)

Inventory Control Transaction Form B-171 (for bar-coded items only)

Items that are being transferred from one location to another that are considered inventory control items, (i.e.; bar coded) are not to be listed on a B-160 order. Transfer must be requested on an inventory control transaction form (B-171), completed in full and sent to the Warehouse. If Warehouse hauling is required, please check the box on the form.

More time should be allowed when the hauling requested is of a nature that it would require extra time to accomplish (hauls of large quantities, hard to move items, etc.). If in doubt as to how much lead time is needed, call the Warehouse and ask.

Note: Records being sent to the warehouse for storage or destruction are to be processed via the Risk Management Office. (Gwen Douglass, ext. 7201) -DO NOT SEND HAULING REQUESTS FOR RECORDS DIRECTLY TO THE WAREHOUSE.