7250-R1 - Procedures for Selection of Instructional Materials

Adopted
5/27/68

Revised
7/17/78
3/3/80
6/21/82
1/19/93
6/1/93
6/4/02

3/26/06

I. District Instructional Materials Committee

A. The Instructional Materials Committee shall consist of members of the District's Student Learning Advisory Council as appointed by the Superintendent or designee. Members shall serve for a term concurrent with their staff work assignment or shall serve for a 2 year appointment.

B. The duties and responsibilities of the Instructional Materials Committee pertaining to the selection of instructional materials shall include the following:

  1. Review major instructional material recommendations made by representative adoption committees under direction from the Teaching and Learning Division to ensure that the criteria for the selection of instructional materials have been followed.
  2. Ensure that materials selected are consistent with the learning standards of the District.
  3. Ensure that the opportunity exists for teachers who will use the materials to participate in the selection recommendations.
  4. Ensure that the opportunity exists for parents and community members to review and participate in selection recommendations.
  5. Recommend major course adoption materials for approval or disapproval to the Board of Directors.

II. Criteria for Selection of Instructional Materials (Goals and Principles)

The following criteria will guide the selection of instructional materials, including but not limited to major course adoptions, individual course materials, supplementary/enrichment materials and resources, Internet accessible information, library learning resource materials, and the District media collection. Materials donated, granted, or sponsored by another entity shall meet the same selection standards as purchased materials prior to being accepted for use.

A. Instructional materials shall enrich and support students attaining the District's learning standards as set forth in the Curriculum Frameworks, taking into consideration the various instructional needs, abilities, interests, and maturity levels of the students.

B. Instructional materials shall include sufficient variety to represent a range of perspectives around issues in order that students may develop the skills of analytical thinking and informed decision making.

C. Instructional materials shall contribute to the development of an understanding of the ethnic, cultural, and occupational diversity of the United States and the world.

  1. Instructional materials shall objectively present the concerns and build upon the contributions, current and historical, of both sexes, and members of the several specific religious, ethnic, and cultural groups.
  2. Instructional materials shall provide models which may be used as a vehicle for the development of self respect, and appreciation of cultural differences.
  3. Instructional materials shall be free of bias pertaining to sex, race, creed, religion, color, national origin, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal.

D. Instructional materials shall evidence respect for the worth, dignity, and personal values of every individual.

E. Under certain conditions, it is appropriate to use biased or controversial materials in presenting contrasting and differing points of view. In such cases, the Procedure for Use of Controversial Material (Section 7100-R1) shall be followed.

III. Classification/Definition of Instructional Materials

A. Major Course Adoptions

Those instructional materials designed for use by students as principle learning resources in meeting the standards and grade level expectations of a district-wide course or common core curricular area as defined by the state shall be considered major course adoptions. To qualify as a major course adoption, the recommendation of the selection must be made by the Teaching and Learning adoption committees following established selection procedures (Section lV).

B. Individual Course Materials

Individual course materials are instructional materials designated to be used by students to meet the basic goals and objectives of individual course offerings or electives, as determined by a teacher or teachers in a particular school. Teachers at the Edmonds Homeschool Resource Center select instructional course materials to meet the basic goals and objectives of classes provided to support a student's written Student Learning Plan.

C. Supplementary/Enrichment Materials and Resources

Supplementary/enrichment materials and resources are instructional materials and resources used to instruct, expand, support, or enrich a major course adoption or individual/elective course. Supplementary/enrichment materials and resources include teacher developed classroom libraries, print and non-print media material, individual novels, plays, or anthologies not already defined as major course adoption material.

D. Internet Accessible Information (IAI)

IAI is that material which a student may/will normally access when online in the course of doing research and/or exploring the Internet for instructional purposes. This does not include databases purchased by the Instructional Media Department.

E. Library Learning Resource Materials

Library learning resource materials are those items accessible through the library media center which provide support for an area of the curriculum, information for independent study, or sources for enrichment and recreational interest.

F. District Media Collection

The district media collection includes video recordings, online databases, and other instructional materials purchased by the Instructional Media Department for use by the buildings constitute the District's media collection.

IV. Procedures for Selection of Instructional Materials

A. Major Course Adoption

• A suggested timeline for review and purchase of major course adoption materials shall be developed by the Teaching and Learning Division, reviewed by the Student Learning Advisory Council, and communicated to staff yearly.

• The timeline for review and purchase of major course adoption materials shall be based on the revisions and requirements of the curriculum frameworks.

• Adoption committees shall be appointed and facilitated by the Teaching and Learning Division to select major course adoption materials for review by the Student Learning Advisory Council and approval by the Board of Directors. Adoption committees shall consist of representative staff to reflect the range of needs across classrooms.

• Parents, students, and community members shall be provided the opportunity for input to the selection process before final recommendations are made by the adoption committees.

• An approved screening tool shall be used by adoption committees to evaluate major course adoption materials incorporating, but not limited to, the criteria described in Section II.

• The screening process for major course adoption materials shall include reference to research based practice and integration with higher education requirements where appropriate.

• Selection recommendations from the adoption committees including the approved screening tool and parent, student, community feedback will be compiled by the Teaching and Learning Division and submitted to the Student Learning Advisory Council for review.

• The Student Learning Advisory Council will ensure that the criteria and procedures for selection have been followed and will forward the request for approval to the superintendent and the Board of Directors.

• The Board of Directors may review selected materials to ensure that the criteria and procedures for selection have been followed.

• The Board of Directors has final approval on major course adoption material used in the District.

• The District shall be responsible for the purchase and distribution of major course adoption materials as defined in Section III.

B. Individual Course Materials

• Criteria for selection of instructional materials, Section II, shall be the basis for selection of individual course materials.

• Teachers are responsible for the initial selection of individual or elective course materials used for instruction.

• Individual or elective course materials shall be reviewed and recommended to the principal/program manager by teachers and may be approved for purchase within the appropriate building/program budget allocation.

• The building principal/program manager will be responsible for implementing these procedures.

C. Supplemental/Enrichment Materials and Resources

• Criteria for selection of instructional materials, Section II, shall be the basis for selection of supplemental/enrichment materials and resources.

• Individual teachers are responsible for the initial selection of supplemental/enrichment materials and resources used for instruction.

• Teacher selected supplemental/enrichment materials and resources that are outside of the current major course adoption shall be reviewed and recommended to the principal/program manager by teachers and may be approved for purchase within the appropriate building/program budget allocation. Supplemental/enrichment materials and resources at the secondary level that will be used to instruct 5 or more students in a district-wide course or common core curricular area will follow a procedure for approval through the Teaching and Learning Division.

• The building principal/program manager will be responsible for implementing these procedures.

D. Internet Accessible Information (IAI)

• Criteria for selection of instructional materials, Section II, shall be the basis for selection of any Internet accessible information used for classroom instruction.

• IAI used for classroom instruction shall be reviewed and recommended by the teacher and available through the District network.

• If a recommended Internet site is unavailable through the District network, the teacher may submit the site for review using the appropriate form.

E. Library Learning Resource Materials

• Criteria for selection of instructional materials, Section II, shall be the basis for selection of any library materials.

• The primary responsibility for materials selection belongs to the library media specialists. Students, teachers, parents, community members, and administrators may participate in the recommendation of materials for purchase.

• Selection will be based on:

• Published evaluations or reviews; or

• Recommendations by an adoption committee, subject area council, or individual teacher; or

• Recommendation by the Teaching and Learning Division; or

• Evaluation of the materials by the Library Media Specialist.

• The building principal will be responsible for implementing these procedures.

F. District Media Collection

• Criteria for selection of instructional materials, Section II, shall be the basis for selection for the district media collection.

• Recommendations for purchase of materials for the District's media collection may be made by any staff member, parent, or community member.

• Selection of district media collection materials will be based on:

• Published evaluations or reviews; or

• Recommendation by an adoption committee, subject area council, or individual teacher; or

• Recommendation by the Teaching and Learning Division; or

• Recommendation by the Office of the Superintendent of Public Instruction or Washington State Library.

• The final determination for selecting media collection materials is the responsibility of the coordinator for Library and Information Services.

V. Review and reconsideration process

A. Many issues, in a diverse, multicultural community are viewed differently. Community and family parameters about appropriateness may vary. Teachers and building principals may not always accurately anticipate when these differing views will become an issue, but effort shall be made to communicate with parents in advance about potentially sensitive course materials so parental wishes for their child can be accommodated (See section 7100-R1 Procedure for Use of Controversial Material).

B. Parent or community member requests to review instructional materials or materials recommended for selection, resources for individual classrooms, student material lists, library materials, and District media collection shall be made to the principal. Such requests to review materials shall be granted within a reasonable time.

C. Staff and parents or community members wishing to review materials shall make arrangements to do so by contacting the building principal or program manager where appropriate. Policy 9500 shall be used in instances where a parent or community member wishes to challenge the use of specific instructional materials already in use, including Internet accessible information.

VI. Maintenance and control of instructional materials

A. Textbooks and other instructional materials shall be available for loan upon approval of the teacher or building principal. Students may be asked to purchase some specialized materials.

B. The principal or designee shall maintain an accurate building inventory of major course adoption materials, individual course materials, and library materials.

C. Major course adoption materials are the property of the school district. The district shall maintain an inventory of major course adoption materials and shall have the responsibility of shifting materials from building to building to meet changing enrollment needs.

 

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