From: Mathey, Kim (IMD)
Sent: Monday, August 09, 2004 4:31 PM
To: Comfort, Debbie (LWI); Hubbard, Kendall (MLE); Goodwin, Steve (MDE); Winkeljohn, David (MTE); Scanlon, Susan (OHE); Rautenberg, Karen (SVE); Bonallo, Kathi (SWE); Korf, Clarence (SPE); Boyd, Michele (WGE); Wildenhaus, Joe (WWE); McCroskey, Rich (CVE); Edwards, Monica (MA K-8); Marino, John (MW K-8); Raymond, Jim (TP K-8); Held, Lori (AMS); 'preshos@edmonds.wednet.edu'; Gossett, Dan (CPM); Houser, Ray (MMS); Groesbeck, Lance (EWHS); Lyon, James (LHS); Avery, Christine (MDHS); Anderson, Gail (MTHS); Dietel, Lorraine (SLH); Dundon, Chris (AECC); Barber, Elizabeth (HRC); Edwards, Nancy (MWC); @Elem. Principals; @Middle Principals; @High Principals
Cc: @Supts. Staff
Subject: Levy update

School Tech Point People:

Please share this update on what is happening with the Instructional Technology Levy implementation with your building implementation teams and other staff.

This e-mail covers the following topics:
Accomplishments
19 Schools in Wave 1
Next Steps

Accomplishments!
We have selected the first round of instructional levy tools for classrooms!
Classroom Tech Station Tools:
· Avervision 300 Document Presenter Hitachi CPS235W

(Computer selection has not been made at this time.)

How did we select these tools?
A number of steps were taken.

1. Vendor Fair held in June allowing teachers to evaluate the various document presenters and projectors
· Teachers clearly select the Avervision 300 as their top document presenter. Feedback shows that color, clarity, focus, and zoom are critical to classroom use.
· Projector feedback is mixed, with no clear "winner." Teachers identify the following attributes as critical to classroom use however:
· Clarity
· Brightness
· Throw distance (how far the projector has to be from the screen to project a large image
· Loudness of the projector (can you hear student responses over the fan)

2. Selection Committee comprised of Technology Advisory Committee members, Tech Dept., Instructional Media Depart.
· Evaluated a number of projectors with the Avervision 300 to test the performance of the projectors.
· Designed specs (attributes) needed in a projector and sent out a request for bids from vendors

3. Received bids from 8 vendors
· Reviewed the bids for price, service, warranty, and specs

4. Selection Committee tested top rated equipment again, according to specs previously identified
· The Hitachi CPS 235W fits within our budget and meets all the specs
· 1600 lumens
· Lamp life of 3000 hours
· 4 year warranty
· Has coupons for spare bulbs (to be held centrally and distributed on an "as needed" basis

19 Schools signed up for Wave 1: September - November installation of presenters and projectors
AMS, BTMS, CW, CPM, CV, EHSRC, EG, HW, HT, MW K-8, MDHS, MDM, MTE, OH, SLHS, SW, SP, WG, WW
(Remember: At least 50% of your staff agreed to receive and use equipment this fall)

If you are one of the 19 schools
· You will be notified shortly of the Train the Trainer dates for "Out of the Box Night" training at your school
We will ask you to select 1-2 staff members to attend the training so they can receive their equipment to practice on and deliver training back at their building. Please keep checking our website at: http://www.edmonds.wednet.edu/capitallevy/technology/staff/classtechres.html for more information

If you are not one of the 19 schools
· You received an e-mail from Cynthia Nelson at the end of the school year, asking to sign up for a Wave by date. You need to submit the requested information so we can order the correct number of items for your school
o Submit information by:
October 29th to be included in the Dec. - Feb. Wave
January 31st to be included in the Spring Wave
o If you cannot locate the information needed, please e-mail Cynthia Nelson (nelsonc@edmonds.wednet.edu)

Next Steps.
A number of things will happen now.
· We will take our selection to the School Board for approval on August 10th . The order for 500 projectors and document cameras will be placed after approval. We expect about a 2-3 week turn around time for delivery.
· Two TAC Retreats will be held in August to discuss implementation decisions
o Support for schools choosing platforms
o Protocol for "exceptions"
o Process for determining the exact computer models that we will be purchasing later this year
o Part-time teachers or teachers who share positions
o Implementation of the levy - professional development and tech support

Later in August.
· Schools receive info for the "Choose Your Platform" phase - identifying whether you will be a Mac school or a PC school
o All computers will come with:
§ CD burners/DVD Players
§ Wireless ability
§ MS Office (Word, PowerPoint, Excel, Outlook)
§ Inspiration or Kidspiration, depending on the grade level

In September.
· High Schools will meet to decide if their staff is best served with laptops or desktop computers
o (Elementary schools and middle schools will receive laptops for the Classroom Tech Station component.)

We will be sending e-mails and posting information regularly at our new Instructional Technology Levy website:


Please let us know if you or your building staff have any questions. We are looking forward to working with you this next school year.


Kim Mathey
Edmonds School District
Instructional Technology Coordinator
425-670-7291