Risk Management — Loss Reporting Process

1. Motor Vehicle Accidents Involving District-Owned/Hired Vehicles

a. Obtain medical/fire/police assistance, as necessary
b. Request the presence of a police officer
c. Promptly contact the Transportation Department
1. to report the accident
2. to investigate the facts of the accident
3. for advise and/or assistance
4. Transportation will report loss to Risk Management

2. Building and Contents Losses Involving District-Owned/Hired Property

a. Obtain medical/fire/police assistance, as necessary
b. Request the presence of a police officer, as necessary
c. Secure premises as necessary
d. Report all property damage to Maintenance (via B-3)
e. Report loss to Risk Management within 48-hours of loss
1. with copy of the completed form A-150 (original sent to Maintenance)
2. with completed form B-171
3. with copy of form B-3 (original sent to Maintenance)
4. with case number or copy of police report
5. with inventory of lost/damaged property
6. with proof of purchase/ownership of property (e.g., purchase orders, receipts, etc.)
f. Report all laptop losses to the Technology Department (in addition to Risk Management)