7385 R1 - Student Extracurricular Activities Regulations

Adopted
4/22/74

Revised
8/19/86
1/19/93
6/18/96
8/19/97
5/16/00
12/18/01

9/3/08
10/15/13

The following student rules shall apply to all students who participate in the secondary school extracurricular activity or athletic programs. Students involved in activities or athletics are subject to the provisions of this code at all times throughout the school year, including in season, out of season and between seasons. The school year is defined as beginning with fall tryouts through the last day of school and will include any school-sponsored summer activities or any private activity/camp that disrupts or impacts the school team or the school educational process.

The high school program is divided into three seasons and the middle school program into four seasons.

All school concerts, quadrant concerts, school district graduations, and locally adjudicated performances (e.g., Sno-King Festivals) are considered curricular performances and are not governed by these Extracurricular Activities Regulations for purposes of rendering students ineligible to participate. Eligibility to participate in such events, and discipline for rule violations in connection with participation in such events, are determined by the regular (non-extracurricular) school and District rules and procedures.

I. BASIC CONDUCT FOR ATHLETIC AND ACTIVITY PARTICIPANTS

Because students involved in athletics and activities perform and represent their schools in public, they are expected to conduct themselves at all times in a manner that will reflect the high standards and ideals of their activity, team, school, and community and to demonstrate their non use and non tolerance of harmful substances. The secondary schools in the Edmonds School District are committed to promoting the well being, personal development and successful performance of all of their students.

Any student participant who willfully performs any act which materially interferes with or is detrimental to the orderly operation of a school's activities or athletic program (including, but not limited to, all misconduct specifically prohibited by these regulations as well as other illegal or serious misconduct) shall be subject to extracurricular activities discipline. Such acts may include school or non school activity performed either on or off campus and the discipline may include permanent removal of a participant from the activities/athletic program.

II. BASIC SCHOOL POLICIES/RULES

A. For the violation of school rules, the student involved in the activity/athletic program will be treated as any other student and will in addition be penalized in accordance with these Student Extracurricular Activities Regulations. Students suspended or expelled from school may not participate in extracurricular activities during the period of school exclusion.

B. The following rules apply to students involved in extracurricular activities:

1. A student who is not in school for their full scheduled school day will not be allowed to turn out or play in a game/activity on that day. Exceptions are: dental and medical appointments, court appearances, family emergencies, and school sponsored or related activities approved in advance by a building administrator.

2. Participants in extracurricular activities shall comply with official WIAA rules.

3. To be excused from a practice or an activity, a participant must confer with the coach of his/her team in advance of the absence, except in the case of an emergency.

4. Participants shall abide by the team/activity rules and shall obey the reasonable and lawful directives of coaches. Team and activity rules will be approved by each school's building athletic director and distributed by coaches and/or building AD's at the start of each season.

5. Pre-participation requirements: To be eligible to try out for a team/activity, students must have been in regular school attendance as a full-time student during the semester/trimester immediately preceding the season of competition. A full-time student is a student enrolled in a minimum of five classes, with additional classes as needed to equal no less than 2.5 semester credits, 1.66 trimester credits, or equivalent. All other requirements, e.g., current physical exam, insurance, ASB membership, completion of a forms and behavior contract, and compliance with residence and other WIAA and school rules, must also be met.

6. Academic requirements: To be eligible to compete/perform, students must:

  • Register for, attend and pass a minimum of five classes, with enough additional classes to equal to no less than 2.5 semester credits/1.66 trimester credits, or equivalent during the season of competition and the previous semester/trimester.
  • If taking more than five classes during the season of competition and the previous semester/trimester, the student may not receive less than a passing grade in more than one class. A non passing grade is any grade where credit is not granted.
  • For purposes of determining academic eligibility, the most recent semester, trimester, or school administered progress report shall be the determining grade used. At the end of the semester/trimester, the final semester/trimester grade will be used.
  • Upon entering the ninth grade, a student's initial academic eligibility will be determined by his/her record from the previous semester/trimester.

7. Illegal substances: Students will not be permitted to possess, traffic in, and/or use non prescribed or illegal drugs, alcohol, or any form of tobacco, and may not be in the presence of, or remain in the vicinity of, the use of such substances prohibited by criminal law, or engage in behavior that enables others to illegally use such substances. It is the responsibility of the student-athlete or squad member to remove himself/herself immediately, beyond all reasonable doubt and proximity, from the situation.

8. Illegal and other serious misconduct: Students may not engage in other misconduct that violates the law or brings dishonor on their team or activity, e.g., criminal violations, harassment, bullying, hazing, fighting, cheating.

III. PENALTIES FOR VIOLATION OF THESE RULES

A. Before a head coach/advisor responsible for an activity can exclude a student from extracurricular activity for violation of these district regulations, the coach/advisor shall confer with the principal or designated assistant principal.

B. Penalties for violation of Rule II.B.4., team activity rules, may be imposed by coaches in consultation with an administrator or designated assistant principal. Exclusion from a team or activity for the remainder of a season shall be approved by the principal or designated assistant.

C. Penalties for violations of Rule II.B.5, pre-participation requirements, shall be as follows:

The student is not eligible to try out, practice, compete, perform, or otherwise take part in the extracurricular program. Note: To become eligible during future seasons the student must first successfully meet the pre-participation requirement outlined in Rule II.B.5. Cases of hardship should be referred to a building administrator for instruction on the appeal process. Appeals from ineligibility for failure to meet District and/or WIAA-imposed pre-participation requirements shall be through the appropriate District or WIAA appeal process.

D. Penalties for violations of Rule II.B.6, academic requirements, shall be as follows:

A high school participant not satisfying Rule II.B.6 at the end of each semester/trimester shall be on academic probation during the first five weeks of the succeeding grading period and shall, during this time, be ineligible from competitions/performances (the individual is allowed to practice). If, however, at the end of the five-week probation period, the participant shall be passing in the required number of subjects, he or she may then be reinstated for competition. The student will be eligible on the Monday of the sixth week. A middle school student shall be on probation during the first three weeks and be eligible for reinstatement on the Monday of the fourth week providing he or she is meeting the minimum academic standard. Students returning from academic probation must maintain compliance with Rule II.B.6 to maintain eligibility.

A participant not satisfying Rule II.B.6 as a result of school administered progress reports shall be placed on probation on the date grades are posted. The participant will remain ineligible until such time as he/she meets the minimum academic standard. To prove eligible status, written verification of all grades must be presented to a building administrator for signed approval and official reinstatement. Weekly grade checks are encouraged from this point forward to ensure continued good standing. Individual schools may develop building policy to include additional probationary sanctions. Additional sanctions must be clearly stated in the student handbook and/or program materials distributed to students.

Appeals from ineligibility for failure to meet District and/or WIAA-imposed academic requirements shall be through the appropriate District or WIAA appeal process.

E. The penalty for a first violation of Rule II.B.7 shall be immediate ineligibility for extracurricular competition or performance for forty-five(45) calendar days. This ineligibility also carries into the next activity/season (as previously defined) in which the student participates.

This penalty may be reduced to a fourteen (14) calendar day ineligibility, provided the student completes a professional assessment through an appropriate agency (recommendations of the agency will be given to the parent and shared with school administration). These recommendations must be followed as a condition for early reinstatement at the end of the fourteen (14) day period.

In order to be eligible for any further competition/performance in the extracurricular program, the student shall meet with the building athletic director and assistant principal to request approval to participate. The building AD and assistant principal will recommend to the principal appropriate action to be taken in the student participant's case, and may take into account self-reporting, truthfulness, cooperation, and voluntary assessment and treatment. The school principal shall be the final school-level authority as to the student's participation in the activity program.

F. The penalty for a second violation of Rule II.B.7 shall be removal from competition/performance for a period of one calendar year. The student may appeal for early reinstatement through the building eligibility board or other principal's designees, who may take into account self-reporting, truthfulness, cooperation, and voluntary assessment and treatment in making a recommendation for final school-level decision by the principal.

G. The penalty for a third violation of Rule II.B.7: A student athlete shall be ineligible for interscholastic competition in any WIAA member school activities program.

H. Self Referral: A student participant who seeks and receives assistance for a problem with the use of drugs and/or alcohol prior to a drug or alcohol violation matter shall be given the opportunity with no jeopardy to eligibility for assistance through the school and community agencies. In no instance shall participation in a school and/or community approved assistance program excuse a student from subsequent compliance with this regulation.

I. Carryover from middle to high school: Any penalty assigned a participant in middle school for violation of Rule II.B.7. shall be carried over to high school.

J. Criminal and other serious misconduct: Students who violate Rule II.B.8 by committing non-substance criminal violations or engaging in other serious misconduct (e.g., harassment, bullying, hazing, fighting, cheating) may be excluded from participation for a period consistent with the seriousness of the offense. Any serious criminal behavior may be the basis for final exclusion for the remainder of a student's career.

IV. ATHLETIC DISCIPLINE

Any student, parent, or guardian who is aggrieved by the imposition of discipline, including exclusion from participation in extracurricular activities, shall have the right to an informal conference with the building principal or his/her designee for the purpose of resolving the grievance. The conference must be requested within three (3) school days of the time the parent receives notice by mail or orally. The employee whose action is being grieved shall be notified of the initiation of a grievance as soon as reasonably possible. During the informal conference the student, parent, or guardian shall be subject to questioning by the building principal or his/her designee and shall be entitled to question school personnel involved in the matter being grieved. Subsequent to the building level grievance meeting, the student, parent, or guardian, upon two (2) school business days prior notice (or sooner, but only if convenient for all concerned), shall have the right to present a written or oral grievance to the superintendent of the district or his/her designee. If the grievance is not resolved, the student, parent, or guardian, upon two (2) school business days prior notice, shall have the right to present a written or oral grievance to the board of directors during the board's next regular meeting. The board shall notify the student, parent, or guardian of its response to the grievance within ten (10) school business days after the date of the meeting. The discipline action shall continue notwithstanding the implementation of the grievance procedure set forth in this section unless the principal or his/her designee elects to postpone such action.

V. STUDENT EXTRACURRICULAR ACTIVITIES CONTRACT

At least once a year, each student participant in extracurricular activities shall, as a precondition to participation, sign a contract in substantially the following form, covering all extracurricular activities:

Student Extracurricular Activities Contract

This Contract applies to all extracurricular activities and is in effect for the duration of their high school career.

I recognize that being a participant in student athletics or other extracurricular activities in the Edmonds School District means being a role model for other students and holding myself to a high standard of personal conduct.

In order that I may enjoy the privilege of participation in extracurricular athletics or other activities, I agree to obey and be bound by the rules of the Washington Interscholastic Activities Association, the Edmonds School District, and my school and coaches/advisors.

I understand that the full rules for student extracurricular participation in the Edmonds School District are available to me upon request, or online at: http://staff.edmonds.wednet.edu/user/kernsj/7385r1.htm.

I understand that I may lose my privilege of participation in extracurricular activities for an entire season or longer if I possess, use, or traffic in drugs, alcohol, or tobacco; or place myself in the presence of, or remain in the vicinity of, the use of such substances prohibited by criminal law; or engage in behavior that enables others to illegally use such substances. I realize it is my responsibility to remove myself immediately, beyond all reasonable doubt and proximity, from the situation. I further understand that I may be excluded from participation if I engage in criminal acts or other serious misconduct such as harassment, bullying, hazing, fighting, or cheating.

I understand that all offenses, including first offenses, for violation of these rules may result in exclusion from participation in extracurricular activities, and that exclusion from participation may be avoided or shortened only by self-reporting, truthful cooperation and voluntary assessment and treatment.

I agree to abide by all team/activity rules, and to meet and maintain compliance with all pre-participation and academic requirements for eligibility, and I understand that I may be denied participation for failure to meet these standards.


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