4600 R1 - Resource Conservation Procedures

Adopted

8/11/09
Revised
7/2010

In support of the Edmonds School District #15 Resource Conservation Policy the following procedures are set forth to establish standard practices that conserve energy and natural resources while maintaining optimal learning and working conditions coupled with sound financial management.

It is the joint responsibility of administrators, support personnel, teachers, students and community members who use the schools to contribute to energy efficiency and to avoid unnecessary utility cost. The resource conservation program will provide district staff with guidance on the best practices to accomplish our conservation goals.

To maximize the effectiveness of conservation efforts, a Resource Conservation Advisory Committee shall be formed that includes Facilities and Custodial Services representatives, including a Head Custodian, as well as administrators/designees from each school level (elementary, middle and high school). The Advisory Committee shall meet quarterly.

Resource conservation goals for the district:

• Reduce the district's demand for energy and water.

• Avoid unnecessary utility costs.

• Minimize the amount of waste of consumable materials.

• Promote conservation principles with all students and district staff.

School principals and other facilities managers are encouraged to set an example of environmental stewardship and to develop responsible behaviors toward natural resource use. Administrators will be provided with utility consumption information for their individual buildings on a regular basis, and reports are to be shared with building staff.

Facility Lighting

  1. When classrooms, shops, libraries, etc., are unoccupied for 5 minutes or longer, lights are to be turned off.
  2. All lighting in gymnasiums, mini and multi-purpose rooms, commons and cafeterias must be off unless the room is being used, or is going to be used within 10 minutes. (Operation of mercury vapor, metal halide and sodium lights in these large spaces needs to be addressed on an individual space and use basis. Contact the Maintenance office for assistance.)Partial lighting for small groups in large spaces is expected.
  3. Exterior lighting will be operated to support building use only. When the building is unoccupied and during hours of daylight the exterior lights will be off. Parking lot lights are to be used for specific areas as needed, using photocells where possible.
  4. Time clocks should be checked and reset every 2 weeks to respond to changes in daylight hours.
  5. Night custodians should light only the immediate area in which they are working.
  6. Hallway and “commons” lighting should be turned off at the end of the instructional day when not needed and/or partial lighting (one bank) is suggested when full lighting is not required, for example when multi-purpose rooms are not in use.
  7. Partial lighting in classrooms and offices is a consideration on sunny days with the proper exposure. Partial lighting often provides a more relaxed, soothing learning and work environment.

Heating, Ventilation and Air Conditioning (HVAC) Systems

General Guidelines:

Heating systems should always be operated in the most economical and efficient way possible. These systems should operate for the minimum amount of time required to provide the approved climate for a specific area and activity, to meet indoor air quality standards, and to protect equipment.

NOTE: Every opportunity to decrease HVAC operating system times should be considered by the custodian and administrator. These may include adjusting HVAC system times for early dismissal, cancelled school, inclement weather days, in-service days and other canceled events or activities. After hour use will be consolidated whenever possible to minimize HVAC use.

Regular School Days

The heating system is set to provide the following temperatures during the time of occupancy:

Classrooms, Libraries, Offices......................68-70
Gyms, Mini and Multi-purpose Rooms..........65

School Shops ............................................68

Hallways ..................................................65

Kitchens...................................................65

M&O and Transportation Shops ............... 65

  1. Space heaters and fans may not be used unless authorized for extenuating circumstances related to individual occupants or the malfunction of the HVAC system.
  2. Close doors and windows during winter months, or when air conditioning is on.
  3. Staff members are responsible for closing blinds, drapes and shades in their individual work areas at the end of the workday to minimize heat loss to the extent possible.
  4. Staff members are responsible for keeping HVAC vents clear of furniture and boxes in their rooms.

    Nights, Weekends, Holidays and Break/Vacation Days

  5. The Night Setback temperature at all facilities is 55 degrees. Some variations may be allowed based on specific HVAC system and facility needs.

  6. Non-Student Days:On staff workdays when school is not in session, offices and classrooms will be operated at 68-70 degrees.

  7. Weekends and Holidays:The entire building will operate at the night setback of 55 degrees. Hot water will be shut off during student vacations of one week or longer when not needed.

Maintenance and Custodial HVAC Practices

  • Tune up boilers every year.
  • Calibrate temperature thermostats every three years.
  • Perform scheduled maintenance on HVAC units, including cleaning outside air vents.
  • Maintain sensors, coils, fans, belts and dampers.
  • Change air handling unit filters as needed and write the change date on the filter for tracking purposes.

Electrical Appliances and Equipment

Individuals are responsible for the electrical equipment/appliances in their work spaces.

All electrical equipment such as projectors, computers, monitors, printers, copy machines, lamps, coffee pots, radios, etc., must be turned off at the end of the individual’s work-day. Exception: main building servers, food service computer hard drives, and head custodian computer hard drives.

  1. Screen savers are unnecessary, are energy inefficient and should not be used. (Monitors only can easily be turned off when you are away from your computer for more than a few minutes without affecting programs or documents.)
  2. All office copiers and printers should be set for an energy saving sleep mode and turn off pattern of not more than 1 hour.
  3. Refrigerators not in break rooms must be program related. (No personal refrigerators.)All district refrigerators and freezers must be cleaned out and turned off during the summer break.
  4. Food Services will control the shutdown of all department-related refrigeration, working in conjunction with Maintenance and Custodial Services.
  5. Food Services will work with Resource Conservation in the Maintenance Department to establish turn on times for kitchen equipment to conserve energy and meet health and safety regulations.
  6. The Maintenance Department recommends that kilns, self-cleaning ovens and any other high energy use items only be activated between 2:00 pm and 5:00 am to minimize peak electrical demand charges.
  7. Vending machines, exhaust fans, appropriate circulating pumps and other electrical equipment not needed will be turned off during vacation times.
  8. Individual school administrators will work with the Maintenance Department and vending contractors to ensure that lights and ballasts are removed from all vending machines in well-lit areas.
  9. Staff will unplug all classroom electrical devices during all breaks and the summer vacation to eliminate “vampire” electrical use.
  10. Digital projectors will be turned off (not stand-by) at the end of each school day.
  11. Personal lamps are not authorized for office or classroom use.

Domestic Water Use and Irrigation

  1. Water conservation by students and staff should be practiced at every opportunity. See individual school action plans.
  2. Building plumbing and irrigation leaks are to be reported to Maintenance and repaired as soon as possible.
  3. All district plumbing fixtures including flushometers, faucets and shower heads shall be checked regularly for proper operation and/or leaks.
  4. Domestic water temperatures will not exceed 120 degrees. For individual cafeterias with electric dishwashers, Food Services will determine the water temperature required for health and safety regulations. (Normally 160 degrees when a chemical rinse is not available.)
  5. Irrigation months shall be limited to May through September.
  6. Irrigating lawns and athletic fields is to be completed prior to 10:00 AM to minimize evaporation and prevent disease.
  7. Irrigation for lawns and fields is to be used only when needed, and is not to exceed one inch per week, only during May, June, July, August and September. All variations to this schedule must be authorized by the Maintenance Manager.Established plantings and landscape vegetation native to the Northwest need not be irrigated.
  8. During drought seasons, irrigation will be limited to secondary school playfields and newly planted landscape.

Solid Waste and Recycling

  1. Students and staff are expected to participate in the Edmonds School District program and recycle all clean paper, cardboard, plastic and glass bottles and jars, and aluminum as a means of reducing garbage volume and cost as well as associated greenhouse gases.
  2. Staff is expected to recycle batteries, printer and toner cartridges, projector bulbs, fluorescent lamps and electronics as needed.
  3. The custodial staff will monitor the quantity of waste and recyclables in their dumpsters. Dumpster size and frequency of pick-up will be adjusted according to need by contacting Resource Conservation in the Maintenance Department.
  4. Garbage service will be discontinued and put on “on call” status during student breaks of a week or longer.
  5. District dumpsters are for school waste and recycling only. Disposing ofpersonalorhome items in district containers is classified by state law as “illegal dumping” and will be prosecuted accordingly.

Reducing Waste

Staff can reduce the amount of paper used and/or disposed:

  • Change the default on district copiers to double-sided copies.
  • Print drafts and internal documents on used single sided paper.
  • Print only the amount needed. Limit the distribution of correspondence and reports to those who really need "hard copies." Route one copy for several readers rather than providing multiple copies.
  • Limit computer printouts. Use electronic mail for sending and receiving business messages. Review text onscreen to limit mistakes on drafts and use print preview prior to printing.
  • Reset copy machine settings prior to copying to eliminate unintended errors or copies.
  • Store information in electronic files/discs instead of as hard copies.
  • Use reusable or two-way envelopes for mail.
  • Cancel unneeded or unused subscriptions or incoming junk mail.
Facility Use and Access
  1. Standard hours for buildings to be open:
    • Regular building hours for staff access:
      • 6 a.m. – 6 p.m. for middle and high schools, Monday - Friday
      • 7 a.m. – 7 p.m. for elementary schools, Monday – Friday
      • 6 a.m. – 7 p.m. for ESC, Monday - Friday
      • 12 noon – 6 p.m. on Sundays (no heat, security, custodian)
      • No Saturday access except for evening activities noted in next bullet
      • Exceptions for school-based evening activities, such as extra-curricular student activities, Math Night, PTA carnival, Art Show, Book Fair, etc.
    • Set security, heating and custodial schedules to support open access for staff during these hours; buildings “closed” after designated time
    • Parking lot lights out at designated time unless evening activities scheduled

  2. DESIGNATED SCHOOLS IN EACH QUADRANT FOR COMMUNITY USE:
    1. All schools (not just designated community use schools) are available for evening and weekend school-sponsored, PTA, and booster club activities; all gyms are available in winter months for community youth sports leagues.
    2. Four schools per quadrant are designated for all other community use:
      1. NE Quad – Lynnwood High, Alderwood Middle, Cedar Valley, Martha Lake
      2. NW Quad – Meadowdale High, Meadowdale Middle, Seaview, Beverly
      3. SW Quad – Edmonds Woodway High, College Place Middle, Westgate, Madrona
      4. SE Quad – Mountlake Terrace High, Brier Terrace Middle, Terrace Park, Hazelwood
      5. Former Woodway High
    3. Extended hours for community use in designated buildings:
      1. Monday through Friday 6 p.m. – 9 p.m.
      2. Saturday 6 a.m. – 9 p.m.
      3. Sunday 6 a.m. – 8 p.m.
    4. Note: hours for before/after school programs will continue to be determined with each program

  3. ENTER BUILDINGS ONLY THROUGH MAIN ENTRY DOORS
    • most classroom doors will be EMERGENCY EXIT ONLY, unless the only available classroom door exits directly to the outside
    • exceptions will be determined by Custodial Services in consultation with the school principal

To qualify your school for Washington State Green Schools Program or for questions or assistance with your conservation practices, email conserve@edmonds.wednet.eduor call 425-431-1418.

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