Budget Transfers

Once the School Board has adopted the budget for a fiscal year, adjustments to move budget capacity from one account code to another may be accomplished by completing Form B-177.

A budget transfer moves the authority to receive or spend money from one account code to another; it DOES NOT move actual revenues or expenditures that have already been processed. (See the section on Corrections to learn how to change the accounting for revenues or expenditures that have already occurred.)

To accomplish a budget transfer, send a completed Budget Transfer Form (B-177) to the Budget Office (see "Sample Forms" section of the manual). Your request must meet the following criteria:

1. the sum total of budget increases must exactly match the sum total of budget decreases.
2. you must have the accounting responsibility and authority for the account codes included on your B-177 (no stealing budget capacity from someone else’s budget!).
3. the accounts you ask to have decreased must not have already consumed the budget capacity you are asking to move to another account (you can check this by looking at your detail report . . . there must be a positive balance on the far-right side of the report).
4. account codes to be affected must be identified completely and accurately — the full account code written on the form needs to match the full account code which stores the budget capacity to be moved or received.
5. budget amounts must be in WHOLE DOLLARS ONLY; the budget is not maintained in cents.